In Hong Kong, a company chop, sometimes called a company stamp or seal, is still widely used in day-to-day corporate operations.
The Companies Ordinance no longer requires companies to maintain a chop, but many organisations continue to use one to signal company authorisation on documents such as:
For businesses operating across jurisdictions, especially those interacting with the Chinese Mainland, company chops remain a familiar and expected part of business practice.
Most Hong Kong companies use one of two standard formats.
Although neither format is legally required, banks, counterparties and government authorities may still expect a chop on paper documents.
The circular chop is the most common format.
It typically includes:
This chop is often used for general corporate documentation and administrative purposes.
The rectangular chop is commonly used when executing agreements.
It usually contains the phrase: “For and on behalf of [Company Name]”
Space is left below for an authorised signatory.
This format is practical when a signature and chop are used together to formalise execution of contracts or declarations.
Because a company chop signals company authorisation, it should be treated as a controlled corporate instrument.
Good governance practices typically include:
Unauthorised or improper stamping can expose a company to legal, operational or reputational risk.
Clear governance helps ensure that chops are used appropriately and consistently.
When companies incorporate in Hong Kong through Ascentium, we ensure the practical tools needed for corporate administration are in place from the start.
Our Hong Kong incorporation services include:
Our teams combine local expertise with integrated corporate services to help clients manage regulatory requirements with clarity and confidence.
Whether you are establishing a new Hong Kong entity or managing cross-border operations, we help ensure the administrative foundations of your business are properly structured and governed.